Fort Collins Audubon Society
Board of Directors Meeting

Thursday, February 3, 2005

ATTENDEES: Heman Adams, Scott Cobble, Carol Fiore, Ruth Grant, Ron Harden, Lynne Hull, Joel Hurmence, Diann Johnston, Nick Komar, Bill Miller, Sue Miller, Sue Riffe, John Waddell.

OTHERS PRESENT: None

CALL TO ORDER: The meeting was called to order by President Joel Hurmence at 7:05 P.M.

INTRODUCTIONS: Returning and new Board members introduced themselves.

OPENING STATEMENTS: Joel indicated he wants to focus on chapter business and minimize time spent on AoC and NAS issues. His motto will be: Just Do It.

MINUTES – Review, revise, and approve – All:
January 6, 2005
Bill indicated that on page 3 in OLD BUSINESS, section B) 2) a) ii) the word “Sweats“
should be changed to “Sweets”. The Board unanimously approved the minutes as revised.

REPORTS OF OFFICERS AND COMMITTEES:

REPORTS OF OFFICERS:

Treasurer’s Report – Waddell:
1. John distributed copies of the proposed 2005 budget.
2. Diann asked what the cost would be of publishing a double-sized newsletter once
every two months. This item was deferred to be considered as “New Business” at
the upcoming retreat.
3. Carol moved to accept the budget based on past history.
4. Nick mentioned he did not see a credit in the proposed budget for the Achiote trip. Bill
indicated that would be determined by Ryan Finchum at the conclusion of the trip.
5. A motion was made to amend the proposed budget to reflect a $290 per issue cost for
the newsletter rather than $200. Lynne seconded the motion.
6. A motion was made to amend the proposed budget, increasing the allotment for
Hospitality & Misc. from $200 to $500. Carol seconded the motion.
7. The Board unanimously approved the budget as amended.
8. John indicated FCAS has three government affiliations that he is aware of.
a) FCAS is established as a Tax-Exempt Federal 501(c)(3) organization with the
Internal Revenue Service with Employer Identification Number 84-0752016. This
number exempts FCAS from paying federal income tax.
b) FCAS is registered as a charitable organization exempt from state and local sales
taxes with the Colorado Department of Revenue. The FCAS Colorado Sales Tax
Account Number is 98116710000.
c) FCAS is registered as a non-profit organization with the Colorado Department of
State with ID number 19871300328.
9. John mentioned that parking rules for the Seed Lab are enforced.

REPORTS OF COMMITTEES:

A. Conservation – Fiore:
1. Carol, Todd Ringler, and Kathy Herbener will meet with the lobbyist. Carol will report
back to the Board about the experience.

B. Program – Boss:
1. Jackie sent a message to Joel indicating March’s program meeting would feature Bob
Johnson. Bob will present slides from his trip to Machu Pichu.

C. Nature Center – Komar:
1. Nick indicated the Nature Center Committee had been inactive but will soon become
active.
2. Bill Palmer of RMBO was fired as its Executive Director.
3. Lynne Hull indicated that the people who organize the Sustainability Fair want to
become active throughout more of the year.

D. Education – Hull:
1. The committee has been considering ideas for adult education but does not want to
duplicate the efforts of others. One possible option would be to offer an intermediate
birding class.
2. Diann offered some other possibilities such as digiscoping and birding by ear. Perhaps
these could be done in conjunction with the city. Perhaps offer something on open
spaces that might generate funds for FCAS.
3. Lynne voiced interest in writing a column for the newsletter focusing partly on
education and partly on lifestyle issues. One goal would be to show how lifestyle
changes can affect birds and other wildlife.
4. Lynne also suggested trivia questions and possibly surveys as additions to the
newsletter.
5. Lynne asked for photos and other items for when she redoes the fold out board.

E. Public Relations – Johnston:
1. Diann wants to get the FCAS name out into the public. She wants FCAS to be
active in the community perhaps through workshops or by talking to groups.
2. Outreach is part of education.
3. Discuss a membership drive at the retreat.

F. Membership – Bolster:
1. A membership brochure will be worked on at the retreat.

G. Hospitality – S. Miller:
1. Sue mentioned that Perkins did not do FCAS any favors during the Annual Meeting
effort. In the future FCAS will use a different bakery.

H. Loveland CBC Report – Komar:
1. The Loveland CBC was very successful. There were more participants than in the past.
2. A corporate sponsor (Sylvandale Ranch) paid the NAS fee ($175) and provided a good
deal on meals. Sylvandale Ranch will probably do the same next year.
3. Nick will provide some text for the next newsletter regarding Sylvandale’s help.
4. Nick suggested seeking a sponsor for the Fort Collins CBC.
5. Sylvandale would like a checklist created for the ranch. Nick suggested providing them
the Larimer county checklist. They also want FCAS to lead fieldtrips on the ranch.
6. Joel requested a volunteer to supply the checklists. Nick indicated he will start the
process and then hand it off to Diann. Carol said she could rider her bike to the ranch
and drop some checklists off.

NEW BUSINESS:

A. Reducing E-mail Sent to Entire Board – Hurmence:
1. Joel will be more selective on who he sends e-mail to, sending it only to those who need
have it. He asks others to do the same

B. Additional Fossil Creek Checklists – Request approval (1000 copies $190) – Hurmence:
1. FCAS has been asked by Fossil Creek Regional Open Space for more checklists. They
asked for 2000 and offered to pay for half the cost ($190). Joel suggested this would be a
good use of the Kroll money because of the education and community outreach aspects of
providing the checklists.
2. Nick suggested having some membership brochures available there as well.

3. Bill moved to supply Fossil Creek Regional Open Space the checklists at the price and
quantity discussed. Diann seconded the motion. The Board approved the motion
unanimously.

C. Makeover for Ptarmigan Logo – Review bids and submitted art – Hurmence:
1. Joel has been looking at some examples of new logos.
2. He passed around some examples of watercolor work from Laurie Zuckerman.
3. Diann would like to see how Laurie would incorporate other items into a logo.
4. Without these other items Laurie would charge $35 per hour for a total of about $175.
5. Joel passed around examples from Sandy Cochran. Her work included mastheads. She
would charge $250 - $300.
6. Both artists would provide color and black and white work.
7. Joel will ask Laurie for additional examples.

D. Approval of Permanent Ptarmigan Insert (2 pages) – All:
1. Ron suggested looking at Audubon of Denver’s newsletter for examples of how to defray
the cost of the newsletter.
2. Nick moved to allow advertisement in the newsletter within legal definitions. Ron
seconded the motion. Lynne offered an amendment that the advertising follow the mission
statement of FCAS. The motion was accepted by Nick. Bill seconded the motion. The
Board approved the motion unanimously.
3. Carol moved to have a permanent insert in the Ptarmigan. Lynne seconded the motion.
The motion was approved unanimously by the Board.
4. Joel action item: determine costs of 6 page and 8 page newsletters.

E. Ptarmigan Announcement of RMFS courses and FCAS member discount – Hurmence:
1. Joel talked to Kate Miller at RMFS. He said it would be ok to supply a list of FCAS
member names so Kate can verify if people qualify for the FCAS discount. Members’
phone numbers and addresses will not be supplied.

F. FCAS asked to Announce Fluoridated Water Meetings in Ptarmigan, Web – Dillon:
1. The Board decided FCAS will not announce fluoridated water meetings in the Ptarmigan
or on its web site.

G. Approval to Seek Permission for FCAS Access to Milton/Latham Reservoirs – Lefko:
1. The Board gave Joel permission to inquire about access.

H. Audubon in Colorado/Chapters Joint Fundraiser (Centennial Birdathon) – Hurmence:
1. AoC has proposed a Birdathon in Texas as a joint fundraiser.
2. Nick voiced concern it may compete with the May Birdathon which is less than a month
after the joint Birdathon.
3. Nick suggested the trip might be a great FCAS trip in the future. He suggested discussing
that at the February retreat.
4. The board decided to place a couple of lines in the Ptarmigan about the joint fundraiser
and refer readers to the FCAS website for more information.

I. Select Date for 2005 FCAS Birdathon – Komar:
1. Nick suggested May 14th. The Board agreed.

J. Date, River, and Host for 2005 Canoe Trip – June 10-12? North Platte R. – Hurmence:
1. Carol moved to sponsor the trip which will be June 10 – 12 on the North Platte from
Saratoga to I-80. Bill seconded the motion. The Board unanimously approved the motion.

K. Reserved Tables for Raptor Auction – Tickets $30 each – need 13 more – Hurmence:
1. Joel reserved two tables. The auction will be Saturday, February 26th, from
5 P.M. – 9 P.M. The board gave approval.
2. John asked if FCAS will donate an item for the auction. Nick said he’d give a raptor
field trip at $50.

OLD BUSINESS

A. Reminder of Goals 2004-2005 – Hurmence:
1. To be discussed at the retreat.

B. Plans for February Retreat – A Working Day! – Hurmence:
1. Joel distributed a sheet with a list of tasks he’d like to accomplish at the retreat. He will
provide a final agenda. The retreat will end at 4:30 P.M.
2. Joel wants the day to be a day of decisions.

C. NAS Response to Membership Renewal / Dues Questions – B. Miller:
1. Lynn Tennefoss told Bill she thought it best if FCAS not try to renew NAS members. Joel
recommended continuing to renew national members until specifically told not to by
NAS. Bill agreed.
2. Example: if a NAS member renews for $35 then FCAS should forward $35 to NAS.

D. Confirming Amounts for Dues on Ptarmigan Form – Martin:
1. Tabled

ADJOURN:
President Hurmence called the Board meeting to an end at 9:30 P.M.
Respectfully submitted,
Scott Cobble
Secretary