MINUTES OF COMMITTEE MEETING ON NOVEMBER 9, 2000
The following are the minutes
taken 11-9-00, Pack 191
attendance:
Melinda Vaughn - Committee Chair
Chuck Panella - Cubmaster
Mark Clark - Asst. Cubmaster
Jennifer Ochwat - Awards Chairman
Cindy Clark - Treasurer
Marie Krizanovic - Secretary (late arrival)
Judi Urlocker
Scott Johnson
Kelly Schofield
Kerry Thompson
Julie Heikes
Barb Murphy
Rob Pait
Rick Wells
DeAnna Brookhouser
Alan Anderson
Minutes of last committee
meeting -- read by Marie Krizanovic and approved by the committee
Cindy Clark submitted
10/31/00 treasurer's report - reviewed and approved by committee
Melinda noted Greeley and
Fort Collins scout store closures (Ft Collins 12/8-1/2; Greeley
12/21-1/2)
Thank you's were given to
Cindy Clark and Jennifer Ochwat for leather and sports cards
donations
Pack 191 was one of the top 5
packs in the district for fall recruitment! We received two scout
books for our pack library.
Popcorn sales exceeded
expectations! We sold over $17,500, all total this brought an
additional $1,574 in net revenue to our pack budget. The pick up
schedule was passed around to all leaders. Money is due to
Heather Wallace 11/30 (in order to earn additional revenue from
LPC) and checks should be made to Pack 191.
Cindy Clark passed around a
summary of camp fee awards and boy scout awards, as well as
statistics. Some numbers have been revised and revised reports
are now available.
Re-chartering will be coming
up. Melinda will talk with individual leaders at the November
pack meeting to provide forms. Forms and money are due by the
December committee meeting. Webelos II are rechartered, but their
leaders are not (with the exception of Chuck Panella).
Nominations are due for the
Leader Recognition event (2-9-01) -- forms can be obtained on the
Thompson-Poudre website, or a formal letter can be drafted as
well. These are due at the Dec/Jan roundtable meetings. There is
also a Spark Plug award - see Melinda if interested.
Jennifer Ochwat is compiling
a Religious notebook that will detail the steps needed to earn
various religious knots and awards. It was decided that the pack
would require a copy of the religious medal/knot form and/or a
letter from the church to verify completion. There are links on
the website for additional information if interested.
Football and hockey will be
considered sports that can count towards to Webelos sportsman
badge. Karate will be considered Martial Arts. There are no belt
loops available, and patches will not be designed.
There was some discussion on
the logistics of the cubmaster transition between Chuck Panella
and Mark Clark. Chuck and Mark will get together and hash out the
specifics, and report back to committee with a plan.
Chuck is working with First
United Methodist to host our Blue and Gold banquet. Poudre School
district will not allow open flames (for the arrows) -- this is
an extremely important part of the ceremony. It was decided that
we would rather move to another location than to change the
ceremony. The might be a $50 rental/custodian fee.
Chuck passed out the November
pack meeting agenda. The main event will be the space derby. Only
rank awards will be given out this night. All others held until
December.
Melinda talked about the
Decemeber pack meeting and a service project. The group decided
to take on the "making cards for seniors" project. The
pack will provide paper -- dens will need to bring markers,
crayons, etc. in order to make approximately 300 cards. This is
an all family event -- everyone is encouraged to participate.
The group discussed storage
as an additional expense to our budget. Miramont is offering a
discounted rate of $40/month, and a condominium garage was also
offered for $35/month. There was discussion regarding the
cost effectiveness and location of both. The group will think
about the positives and negatives and then decide at December
committee mtg.
Budget was not touched on,
other than a storage unit. This topic will be brought up again at
the December committee meeting.
Meeting adjourned at 7:15
p.m. for roundtable
--Minutes taken by Cindy
Clark
Top
MINUTES OF COMMITTEE MEETING ON OCTOBER 5, 2000
Meeting called to order at 7:05p.m.
Minutes from last meeting read by Rick Wells
and approved.
Topics:
 | We met at Melinda's house |
| New folks were introduced. |
| Minutes from the previous meeting were not read because
nobody brought them. |
| General announcements were presented
 | Heather Walace is chair for popcorn - new flavor
available: cheedar cheese |
| Greeley is having a garage sale October 7,
9am-3pm |
| Jennifer Ochwat offered to write an article for
the Werner newsletter |
|
| The budget was reveiwed
| several items were questioned and discussed |
| it was agreed that the fiscal year would go from
June 1 to May 31 |
| We have been steadily eating into our surplus
over the past 3 years. Don't want to have a
bunch of cash on-hand (over the budget), as it
should be used for the kids, but need something
for contingencies. Committee agreed to keep
a minimum of $1000.00 on-hand in the account over
our annual budget. |
| From this point on, we need to start living
within what revenue we can raise. Popcorn
sales are critical. If we come up short, we
will look at contingencies like selling Space
Derby and/or Pinewood Derby kits, etc. |
| Depending on popcorn sales outcome, people should
be thinking of a wish list (2nd space derby
track, for example) of things we could get with
the pack if we have extra money. |
| It was discussed and agreed that we really need
to get some central storage location. Chuck
will talk to the guy that owns Miramont storage
and see if we can get a reduced rate to store all
of our stuff. This cost will need to be
added to the budget, if popcorn sales allow. |
| The budget submitted by Cindy Clark was approved,
to be reviewed when popcorn sales are in, and
also on a monthly basis. |
| Ideas were brought up for other possible
fund-raisers, such as selling Pack 191 t-shirts
for use as B-uniforms, selling refreshments at
Pinewood Derby (that might be tough to be able to
do if we have it at the Mall), etc. |
|
| Discussion on adherence to uniform specs by both scouts
and leaders. Will increase emphasis this year. NO
baggy jeans or long/baggy shorts! NO sweat pants or
soccer shorts! NO hats other than Cub Scout or
Webelos hats! Blue jeans are OK for wear with blue
shirt. Blue jeans need to be neat and in good
repair. When Webelos scouts move to khaki shirts,
they should go ahead and get the Scout pants as well (now
is a great time with the sale on shorts going on at the
Scout store). Virtually all the troops in T-P
district require full Scout uniforms anyway. Chuck
will emphasize these items at Scout night and at the
September pack meeting to the boys and parents. We
will also work on some ways to encourage the boys with
the uniforms, such as incidental prizes for
best-uniformed den or Scouts at the pack meetings. |
| Calendar review:
| Natural Area Cleanup is Oct. 1 2:00-3:30. |
| Pinewood Derby March 24. Roster review: |
| Melinda will update and send out to committee. |
| Still need some positions filled. |
| Rob Pait agreed to seriously consider becoming
the Blue & Gold chairman. He will contact
Lisa Bunten (last year's chair) to see what he's
getting himself into. (Go for it, Rob!!)
Scout Night (formerly Back to School Night) |
| Need to get confirmation from Rick Wells that he
can lead the games in the gym during Scout
Night. (Rick..can you?) |
| Chuck will do assembly with boys on August 29 at
2:35 in flex room. |
| Boys should wear their Class-A uniforms to school
on August 31 to promote Scout Night. |
|
| Pack meetings:
| We will use same generic agenda for meetings that
we used last year; this seemed to work well. |
| Melinda will update setup/flag/sparklers/takedown
schedule matrix and send out; Rick needs to get
this on the web when it is done. |
| September pack meeting theme is Pockets
(collections). Boys should bring whatever
collection they would like to share with the rest
of the pack (within space limitations on tables
and good judgment). |
| Leaders will do one sparkler, Cobras will do the
other. Setup is Den 4, Flag opening is
Sharks, Flag closing is TBD (Killer Bees?),
Takedown is Vipers/Den 5. |
| Chuck will send out a detailed pack meeting plan
prior to the September committee meeting on 9/14. |
| October: Our Gifts and Talents, each den to
present 3-4 minute skit, song, etc. Leaders
will do the radio skit we did a couple of years
ago (that was pretty popular). |
| November: Space Derby. Rank awards
only, Uniform inspection during derby. |
| December: What Do You Do At Holiday
Time? Pass out Pinewood Derby kits. More
program info will come later. |
| January: When I Grow Up. We will use
that as a theme for the boys to do their cakes
with their dads for the Cake Bake Auction.
Proceeds will go to FOS commitment. |
| February: Passports to Other Lands.
Will use that for theme for centerpieces for Blue
& Gold Dinner. FOS, and Webelos
crossover to Boy Scouts. |
| March: Man's Best Friend (Pets), we will
have a vet and/or someone from the Humane Society
come in to talk to the boys. |
| April: Save It For Us (Conservation), maybe
have someone from DOW come in, or Larimer County
Natural Resources. |
| May: Happy Trails. Graduation. |
NOTE: Special thanks to Chuck for taking notes at the
meeting after I left!
|
| We met at 6:30 at Harmony Presbyterian
Church before the Roundtable meeting |
| Rick Wells read the minutes from last
meeting |
| The was no treasurer's report. |
| We will be getting patches paid for due to
meeting a higher goal for Friends of Scouting. |
| We discussed possible new opportunities to
replace Prairie Dog Meadows service project. We settled
on Arapaho Bend natural area as a first choice and
Colinamariposa as a second choice. Jennifer will pursue
those. |
| We have the option of participating in a
tree planting for Earth Day in April at Prairie Dog
Meadows. |
| We considered hanging a Werner banner at
the Scout show. Melinda will look into this. The schedule
for dens to help out was handed out. It was agreed that
the badgers and dragons would switch times. |
| Patches have been ordered for the pinewood
derby. |
| At the March pack meeting 15 minutes will
be set asside in the gym to recruit parents for pack
jobs. During that time, Chuck will teach outdoor cooking
and the boys will make gorp in the flex room. |
| Vipers and den 4 will help setup for the
April pack meeting instead of Vipers and Cobras. Julie
will try and recruit new tiger cubs by the April pack
meeting and get them to attend. |
| Our pack will give out scarves, service
pins and quality patches at the May pack meeting. |
| We were late for day camp registrations
but will complete it by the Wednesday after the committee
meeting by the latest. |
| The July (Family campfire and overnight
camp) summer activity is tentatively planned for July 13
at Hermit Park. Chuck will make the necessary
arrangements. |
| We meet at 7:00 at Werner Elementary |
| Rick Wells read the minutes from last
meeting |
| The treasurer's report was reviewed. No
changes were made. |
| Scouting for Food will occur as planned
Feb 26th from 9-12 |
| Friends of Scouting - it was suggested
that a donation level should be suggested based on our
goal. It was also suggested that packets be handed out to
parents and handed back to leaders to avoid confusion. |
| The Prairie Dog Meadows Natural Area
clean-up service project is on indefinite suspention due
to an unexplained disappearance of a colony of prairie
dogs in the area. Jennifer will investigate getting new
area for us to work on. |
| Volunteers were asked for to run our part
of the Scout Show. When no leaders stepped forward to
help, it was agreed we would solicit help from other
parents in our pack, especially ones who haven't done
much up until now. A request will be made at the Blue and
Gold Banquet this month. |
| Pinewood Derby will be in a store front at
the Mall between Penney's and Foley's. Weigh-in will be
March 24th from 4:30 - 6:30. Scouts should wear uniforms
for pictures. Races will be March 25th starting at
1:00pm. A patch will be given for participation. No cards
will be given. |
| March Committee meeting will be at Harmony
Persbytarian Church at 6:30 before Round Table meeting. |
| March Pack meeting will be March 16th. It
was suggested we have a gorp making table as an activity.
Also, pack jobs signup will be then for next year. Chuck
will put together the details before the next committee
meeting. |
| April Pack meeting will have a theme of
"Bugs and Things". A visitor from CSU will come
and talk. Chuck will supply details. |
| Summer Camps dates have changed to:
Loveland June 12-14 and Fort Collins June 19-21. |
| Summer Activities: June will be Rain
Gutter Regatte. July will be a Family Campout. August
will be a swimming party. |
| We meet at 7:00 at Werner Elementary |
| Rick Wells read the minutes from last
meeting |
| The treasurer's report was reviewed minor
changes agreed upon. |
| Day camp was discussed including
information exchanged about station leaders'
responsibilities. |
| We are expected to have a budget balance
of $2900 so we agreed to a tentative $15 per boy to help
with camp costs. |
| We discussed the new Cub Scout camp being
constructed. No dates are available yet for Webelos
Overnight Camps. |
| We discussed the religious medal class
Jan. 16, 23, 30 & Feb. 6, 13 at All Saints Episcopal
Church in Lovland. Some purple knots were inappropriately
given out last year. We agreed to tighter control of who
gets purple knots this year. |
| Chuck P. requested that whoever has the
"Fast Start" video, please return it so he can
fulfill the "Quality Pack" requirements. |
| Karen mentioned that Webelos scouts can go
to Klondike for the day as a den. Details were handed out
to webelos leaders as a seperate handout. |
| It was pointed out that the Prairie Dog
Meadow Natural Area boundary is different we understood.
A highlighted map was handed out for leaders to look at.
We were reminded that leaders need to contact Jenifer at
least a week before doing their service project cleanup
there. |
| Blue and Gold Banquet is February 24th
with a cost of $2.50 per boy and $5.00 per adult. All
dens except Webelos II's should make a centerpiece with
the Theme: "Scouting out the Millennium".
Webelos I dens are responsible for cleanup. A general
request was announced that we would like a parent to be
responsible for photos of the B & G event. The
request will be made at the pack meeting as well. |
| January Pack meeting plans were detailed.
Father (parent) and son cake bake and auction with a
theme of "Discover Our Family Heritage".
Uniform inspections will also take place. Leaders will be
inspected too. Julie and Melinda volunteered to do the
inspections. A summer activities survey will be available
at the pack meeting. |
| There is a conflict at the school for the
March Pack meeting. We agreed to move the committee and
pack meetings up one week like we do for holiday months.
They will be March 9 and 16 respectively. |
| We agreed to set up the burrow race stuff
for the Scout Show at the mall on March 18. Scouting For
Food will be the same day and drop-off will be at the
mall near the Scout Show. |
| Pinewood derby weigh-in will be Friday,
March 24 and the race will be March 25 at the mall
starting approximately 1:00pm. District races are April
15 and require $2 entry fee. Joni Leone agreed to be
responsible for photos and certificates for the boys. |
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